Follow-up for churches
Every Sunday someone new walks in. PHTRACK makes sure each of them gets a call: it shows who needs one, who’s making it, when it’s due, and whether it happened.
Free during the pilot · Works on any phone, tablet or computer
Sound familiar?
Names get written on a card, passed along, and lost somewhere between Sunday and Wednesday.
No one knows where each person is up to, so some get three calls and others get none.
A week turns into a month and the moment has passed. Good intentions need a nudge.
How it works
Add someone in a few seconds, or let visitors scan your QR connect card and fill in their own details. They’re assigned to a follow-up worker straight away.
Each worker gets a morning reminder on their phone or by email. One tap marks someone Contacted or Tried, with an optional note.
Leaders see who’s overdue and who’s unassigned, and get a weekly summary by email, so nobody is forgotten.
What’s inside
Overdue first, then due today, then coming up. Everyone knows exactly who to call next.
A phone notification or an email, only on days someone needs a call. Each person picks.
Contacted or Tried, plus quick notes like “Left a voicemail” or “Keen to come back”.
Set your follow-up steps, like 24 hours, 7 days and 1 month. PHTRACK works out the dates.
Print a poster for the foyer. Visitors scan, fill in their details and land on the list.
Leaders get a short email: new people, follow-ups done, and who needs attention.
People who never reply move aside gently, without clogging the list, and can come back any time.
Leaders see everything. Workers see the people they’re caring for and can add new ones.
Add it to your Home Screen on iPhone or Android. No app store, nothing to download.
Why we built it
I built PHTRACK for my own church. We kept meeting wonderful new people and then losing track of them. Not because no one cared, but because no one could see who was meant to call, or when.
Now our team opens one list each morning, and nobody waits a month for a phone call. I’d love to help your church do the same.
Join the pilot
We’re inviting a small number of churches to use PHTRACK and tell us what would make it better.
Questions
Yes. PHTRACK is free for churches in the pilot. If we introduce pricing later, we’ll tell you well in advance and you’ll be free to leave and take your data with you.
No. PHTRACK runs in the web browser on any phone, tablet or computer. On a phone you can add it to your Home Screen so it opens like an app and can send a morning reminder.
Only your church’s team. Leaders (admins) see everyone; follow-up workers see the people they’re caring for. Each church has its own separate database.
Usually one short conversation. We set up your church, then you add your team and choose your follow-up steps. Most teams are using it the same week.
Tick “Do not contact” and they’re removed from every reminder. People who never reply can be moved to a No response list, so the team isn’t chasing them forever.
Small churches are exactly who it’s for. It takes a minute a day, and it means the person who visited three weeks ago still gets a call.